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Calendly Integration

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Written by plusvibe.ai Support Team

The Calendly integration lets you schedule meetings with leads directly from your email conversations. It works in two ways:

  1. Insert your open times or booking link when you reply in Unibox

  2. Let the AI Reply Agent share your booking link, and optionally a few open times, when a lead wants to meet

This turns interested leads into booked meetings faster, without manual back-and-forth.

Set Up Calendly Integration

To enable Calendly scheduling inside PlusVibe:

  1. Go to Settings

  2. Open Integrations

  3. Select Calendly

  4. Click Connect

  5. Log in with your Calendly account and authorize access

Once connected, you will see the Calendly Integration Settings screen. Here you choose which event type to use, how open times are picked, and how booked meetings are tracked.

Availability Settings

These settings control which open times PlusVibe offers when you use:

  • {{calendly_slots}} inside Unibox replies

  • The AI Reply Agent with "Also suggest open times" turned on

Event Type

Select the Calendly event type whose availability should be used.

Example:

  • 15-minute meeting

  • 30-minute meeting

  • Demo call

PlusVibe pulls open times from the selected event type only.

Minimum Notice

A buffer before the earliest time that can be offered.

Example:

  • Set to 24 hours: no times within the next 24 hours are offered.

This prevents last-minute bookings. Set it to 0 to allow same-day times.

Look-ahead Days

How far into the future PlusVibe looks for open times. You can set 1 to 60 days.

Example:

  • 5 days: only times within the next 5 days are offered.

A short look-ahead keeps suggested times close to the conversation.

Number of Timeslots to Offer

How many open times to suggest in a reply.

Example:
If set to 4, PlusVibe picks four open times spread across:

  • morning

  • afternoon

  • evening

This avoids offering all times from the same part of the day.

Timezone

The timezone used when showing open times.

Options:

  • Use Campaign Timezone (recommended)

  • A manually selected timezone

Using the campaign timezone keeps suggested times in line with the lead's own schedule.

Preview

Click Preview to see how the open times will look when inserted into a reply.

Use it to check your settings before saving.

Auto-Update Label on Meeting Booked

Automatically updates a lead's label when they book a meeting through your Calendly link.

Enable Auto-update

When enabled, PlusVibe listens for Calendly booking events and updates the lead's label for you.

Example:
Lead books meeting → Label becomes Meeting Booked

This can be used to:

  • stop follow-ups

  • trigger automations

  • track booked meetings

⚠ Important:
This feature requires a paid Calendly subscription, because it relies on Calendly webhook events.

Booking links sent by PlusVibe, whether inserted in Unibox or sent by the AI Reply Agent, are tied to the lead. This is how the booking is matched to the right lead and the label is updated.

Using Calendly in Unibox Replies

Once Calendly is connected, you can insert scheduling options directly inside Unibox replies.

This lets you send open times or your booking link without leaving the conversation.

You can preview the final email:

Using Calendly with the AI Reply Agent

The AI Reply Agent can offer your Calendly booking when a lead shows interest in a call, demo or meeting.

You set this up inside each AI Reply Agent rule:

Unibox → AI Automation → AI Reply Agent → Rule Settings → Offer Calendly booking in AI replies

What you can turn on

  • Include my booking link so the lead can book themselves
    The AI shares your Calendly link and the lead picks a time. The booking is tracked to the lead, so the label can update automatically. If you untick this, the AI asks the lead to confirm a time and you send the invite yourself.

  • Also suggest open times
    The AI adds a few open times from your calendar, using the Availability Settings above. If the lead proposes a time, the AI checks it against your open times and answers accordingly.

You can keep both on. There is nothing to add to your prompt: the AI only brings up booking when the lead asks to meet.

Good to know

  • The AI replies only once. After it has sent your booking link or open times, it stops on that thread, even if AI Subsequent Replies is on. The lead's next message, such as a proposed time, a reschedule or a cancellation, is for you to answer. The conversation in Unibox shows a note when this happens.

  • The AI never books or confirms a meeting. Even if a lead says "Tuesday afternoon works for me", nothing is scheduled. A meeting is booked only when the lead uses your link, or when you send the invite.

  • If your Calendly availability cannot be loaded, for example because the connection has expired, the AI does not send a reply. The conversation is marked for you to handle. Check Settings → Integrations → Calendly and reconnect if needed.

  • Test before you save. The Test button in the rule editor includes the same Calendly options. When your sample message shows meeting interest, the test reply uses your real open times and booking link.

  • Existing rules keep working as before. To move a rule to the new options, open it, check the Calendly settings and save.

Using Calendly with Subsequences

Use Calendly with Subsequences to offer a booking once a prospect shows interest, without interrupting your email flow.

Use these variables to add your Calendly link in your subsequence.

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