The Calendly integration allows PlusVibe users to easily schedule meetings with leads directly from email conversations. It works in two ways:
Quickly insert available time slots when replying in Unibox
Allow the AI Reply Agent to automatically suggest meeting times or send a booking link when meeting intent is detected
This helps convert interested leads into booked meetings faster without manual scheduling.
Set Up Calendly Integration
To enable Calendly scheduling inside PlusVibe:
Go to Settings
Open Integrations
Select Calendly
Click Connect
Log in with your Calendly account and authorize access
Once connected, you will see the Calendly Integration Settings screen where you can configure how meeting availability is generated and how booked meetings are tracked.
Availability Generation Settings
These settings control how PlusVibe generates available meeting times when using:
{{calendly_availability}}inside Unibox repliesAI Reply Agent when suggesting meeting times
Event Type
Select the Calendly event type that will be used to generate availability.
Example:
15-minute meeting
30-minute meeting
Demo call
PlusVibe will pull available slots from the selected event type.
Minimum Notice
This sets a buffer time before a meeting can be scheduled.
Example:
If set to 24 hours, meetings cannot be scheduled within the next 24 hours.
This prevents last-minute bookings.
Look-ahead Days
Defines how far into the future PlusVibe should search for availability.
Example:
5 days → Only show available slots within the next 5 days.
This keeps suggested meeting times close to the current conversation.
Number of Timeslots to Offer
Determines how many meeting options will be suggested to a lead.
Example:
If set to 4, PlusVibe will randomly select four available times across:
morning
afternoon
evening
This avoids offering all slots from the same time block.
Timezone
Controls which timezone is used when generating available slots.
Options typically include:
Use Campaign Timezone (recommended)
A manually selected timezone
Using the campaign timezone ensures suggested meeting times match the lead's expected schedule.
Preview
Click Preview to see how the generated availability will appear when inserted into a reply.
This helps verify the time slots before saving the configuration.
Auto-Update Label on Meeting Booked
This feature automatically updates a lead’s label when they schedule a meeting through your Calendly booking link.
Enable Auto-update
When enabled, PlusVibe will listen for Calendly booking events and update the lead’s label automatically.
Example:
Lead books meeting → Label becomes Meeting Booked
This can be used to:
stop follow-ups
trigger automations
track booked meetings
⚠ Important:
This feature requires a paid Calendly subscription, because it relies on Calendly webhook events.
Using Calendly in Unibox Replies
Once the Calendly integration is connected, you can quickly insert scheduling options directly inside Unibox replies.
This allows you to send available meeting times or a booking link without leaving the conversation.
You can preview the final email:
Using Calendly with the AI Reply Agent
You can also allow the AI Reply Agent to automatically suggest meeting availability when a lead shows interest in scheduling a call.
This feature works inside the AI Reply Agent rules.
Path to configure it:
Unibox → AI Automation → AI Reply Agent → Rule Settings
When enabled, the AI can intelligently include Calendly scheduling options when a lead expresses meeting intent (for example: asking for a call, demo, or discussion).
Note that the AI Reply Agent does NOT automatically book meetings based on text in a lead’s reply.
Even if a lead says something like:
"Tuesday afternoon works for me."
The system will not schedule the meeting automatically.